Facility Rental Deposit & Payment Policies
Weekend Rentals (Friday – Sunday) in Room 10, the Garden Room, and Curtis Hall
The refundable deposit is required to secure a reservation and the balance is due 60 days from rental date. If the balance has not been paid in full by the due date, a $25 late fee will be applied, or the reservation may be cancelled and the entire deposit retained. Reservations made less than 60 days from the event date must be paid in full with credit card, cash, check, cashier’s check/money order at the time of the booking.
For cancellations made more than 60 days from the event date, deposit will be refunded minus a $50 cancellation fee. For cancellations made less than 60 days from event date, renter forfeits room rental fees and only the deposit will be refunded. No shows will be treated as a cancellation and charged a cancellation fee. Refunds are processed by check within 10 business days of the cancellation.
Weekday Rentals (All Rooms) & Weekend Rentals (Rooms 9, 11, and 12)
The refundable deposit is required to secure a reservation and the balance is due 30 days from the rental date. If the balance has not been paid in full by the due date, a $25 late fee will be applied, or the reservation may be cancelled and the entire deposit retained. Reservations made less than 30 days from the event date must be paid in full with credit card, cash, check, cashier’s check/money order at the time of the booking.
For cancellations made more than 30 days from the event date, the deposit will be refunded minus a $25 cancellation fee. Cancellations made less than 30 days from event date, renter forfeits room rental fees and only the deposit will be refunded. No shows will be treated as a cancellation and charged the cancellation fee. Refunds are processed by check within 10 business days of the cancellation.
Reduction in rental times can not be made less than 60 days for prime time, or 30 days for non-prime time, from the event date. Additional time can be added to rental at any time if available.
No refunds for inclement weather should renter not be able to use the courtyards.
Rental hours must include times for decorating, arrivals, clean up and departures. No early arrivals allowed prior to booked rental time unless arranged and paid for in advance. Renters, caterers, musicians, DJ’s and decorators are not allowed into the rental room before the booked time so plan carefully. For early arrivals not paid for in advance, the room rental rate will be deducted from the deposit in half hour increments.
Rooms must be vacated by departure time indicated on the contract. Late departures will be assessed a fee equal to time and half for each additional 15 minutes (deducted from the deposit) for extended usage beyond specified time, however; requests for additional rental time during the event can be made through the Facility Monitor on duty. If available and approved, additional rental time for early admittance will be noted on check-in form and deducted from deposit refund in half hour increments.
Deposit will be refunded if clean-up was satisfactory, there are no damages to facility, equipment or plumbing, no contract violations and no outstanding balance or additional rental fees due. It is the renter’s responsibility to leave the room empty and remove all trash to garbage and recycling cans in the room or hallway. The cost for repairs, new equipment or plumbing fees will be deducted from deposit or billed to renter. Janitorial time required due to rental is deducted at $25 per hour from the deposit. Renter is responsible for any damages done by DJ’s, caterers, or other vendors used by renter. Fees due which exceed the deposit amount will be billed to renter. Refunds are processed by check within 10 days.
The Center is wheelchair accessible from the front main entrance, the south end entrance next to Curtis Hall, the studio building entrance and the main and courtyard entrances to Curtis Hall. (Map) Handicap restrooms are located at the north end of the main hallway near the office, inside Curtis Hall and the studio building.
- WiFi Service
- Projector & Screen: $50
- PA System: $50
- Piano: $25
- Two Garment Racks: $25
- Easels: included with rental
- Tables & Chairs: included with rental
- Podiums: included with rental
Equipment such as PA system, microphones, projector, projection screen, podiums are available in limited quantities. Cables and adapters are available in limited supply on a first come first serve basis therefore, it is recommended that renters provide their own. Arrangements for this equipment must be made in advance and additional fees may apply.
Rental fees include tables and chairs and their set-up by Sierra 2 staff. Renter must furnish table linens and utensils. Room set-up plans must be returned to the office two weeks before the event date. If renter chooses to use their own furniture or rent from an outside rental company, early delivery and pick-up of items must be approved by the office in advance. Sierra 2 does not accept responsibility for any items brought in by renter. Furniture from outside rental agencies must be picked up at the end of the event.
Sierra 2 Facility Monitors
Sierra 2 Facility Monitors are always on duty during operating hours. Rooms are unlocked according to scheduled booking times. Monitors greet and check in renters upon arrival. Monitors carry a cell phone and signs are posted throughout the building with the number. Report any rental needs, concerns or safety issues immediately to a Monitor. The Monitor has the authorization to stop or modify rental events if they deem it necessary. Respect and consideration shall be shown at all times for neighbors and other renters in the facility and adjacent rooms. Loitering in the parking lot or other areas of the building or streets is strictly prohibited.
Only beer, wine and champagne are allowed. No smoking, hard liquor, drugs, excessive noise or unruly behavior allowed. The consumption of food and alcohol is restricted to the room rented. Only nonprofits are allowed by law to sell beer and wine with an ABC permit (security guards are required).
Open flames are not allowed. Candles must be enclosed in a glass container that is a minimum of 3” higher than the flame.
Renters may hang posters and flyers on the community bulletin boards located inside the main building. Sierra 2 will advertise events that are open to the public free of charge in our monthly newspaper, The Viewpoint, and on our website. No events may be announced or publicized in any manner (including “save the date” announcements) until a fully executed rental contract and full deposit is on file.
Renter must use their business number and not the Sierra 2 Center number on advertising material. The Sierra 2 Center reserves the right to review and approve, in advance, the content and design of all advertising and promotional materials that refers to events held at the Sierra 2 Center.
Signs, lecture materials and decorations may only be affixed to walls or doors with blue painters tape. Exterior signage by arrangement only. Remove all signage and decorations after event. Balloons, streamers and any hanging decorations that create movement pose a hazard for the motion detectors of the facilities alarm system. These types of decorations may not be hung and left overnight. If hung and the alarm system is activated after hours due to decorations, Renter will be billed for staff time to deactivate the system and police fees assessed for the false alarm call. Use of nails, other tapes, paint or chalk is prohibited.
The use of flower petals, rice, confetti, glitter, incense, propane heaters and smoke machines are strictly prohibited. We reserve the right to stop the event if these items are being used, which will result in forfeiture of the deposit.
Sierra 2 supplies Security Guards where cost is paid by the renter. Guards work a minimum of four (4) hours.
Two security guards are required for teen parties. One adult per 10 minors under age 21 must be present at all times. Children must be monitored and accompanied by an adult at all times.
One guard, possibly two, required for events with 150 or more participants.
A security guard is required for non-profits selling alcohol with an ABC permit.
Prep kitchens in Curtis Hall and the Garden Room include a counter, microwave, sink and refrigerator; THERE ARE NO COOKING FACILITIES. No barbecuing on premises allowed. Food trucks and caterers using cooking equipment must be pre-approved and provide a copy of their license. Do not put food or grease in the sinks. If grease is poured in the sink (by renter or renter’s caterer) and the pipes clog, renter will pay for the cost of repair. Do not disturb the tenants in the catering kitchens to ask to borrow their equipment, use their stoves or store food and ice in their refrigerators.
Amplified sound (bands, DJs, music or speakers with amplifiers) allowed only inside the Studios, Curtis Hall and Room 10. Doors and windows must be kept closed while in use. No subwoofers allowed. No music allowed after 10:00pm. We reserve the right to stop the event for excessively loud music which may result in police intervention and forfeiture of deposit.
We strictly adhere to room maximum occupant loads as set by the Sacramento Fire Marshall. Additional guests may be seated in adjacent Curtis Hall and Garden Room courtyards, however; we do not permit parties with guest counts dependant on outdoor seating from November-March. We will only rent these two rooms at their inside capacity during these months.
Users shall not incur indebtedness on behalf of the City of Sacramento or SCNA, their officers or agents. This permit shall not give rise to any partnership or joint venture relationship between the permit holder and SCNA. This permit is not transferable to any individual or organization. This permit is valid only for the purpose stated in this agreement and may be revoked at any time by SCNA.
Should any of the terms of this permit be violated, SCNA, a California nonprofit public benefit corporation, does not waive any rights they may have in law or in equity against any individuals or entities. Should any legal action arise from this permit, reasonable attorney fees and costs shall be awarded to the prevailing party. Renter shall indemnify and hold SCNA harmless from and against any and all liability arising out of renter’s occupation and use of a rental room.